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Who It's For

SchoolTool gives administrators, faculty, and staff the power to record and report information faster and easier than ever before. Experience the peace of mind that comes with New York State’s most trusted name in student management systems.

Read more about how districts are using SchoolTool:

School Administrators

Access accurate, timely
data and share information

SchoolTool gives District Administrators the ability to easily track and report on data in up-to-date formats required by their districts. Administrators can access accurate, timely data and share information district-wide.

  • Report and perform district-wide data analysis using dashboards
  • Easy-to-use advanced search
  • Easily track, monitor, and report on faculty and students
  • Access to a powerful NYS validation report
  • View students’ discipline and attendance history
  • Communicate with school and district personnel
  • Access critical information via mobile app
  • Create user-defined screens and assessments for unique district data
  • Online help for all users

Schedulers and Counselors

Easily produce and manage
complex schedules
for districts K-12

SchoolTool provides centralized tools and up-to-date information to easily produce and manage complex schedules for districts K-12.Counselors have access to scheduling features, current and historical information, and reporting capabilities necessary to easily manage and streamline the multitude of tasks required of them on a daily basis.

  • Generate course selections and build a course catalog based on state course codes
  • Utilize both a master schedule and student schedule builder
  • Drag-and-drop whiteboard for master schedule creation
  • Easily change student schedules with drag-and-drop tools
  • Generate report cards and transcripts
  • Manage graduation requirements and students’ course history
  • Complex searches, grade search, and assessment tracking
  • Easily advance students
  • Manage Teacher Student Data Linkage (TSDL) minutes
  • Full Student Learning Objective (SLO) access
  • Early warning view to identify at-risk students and Response to Intervention (RTI) tracking


Access and share
information securely,
from any computer

The flexibility and functionality of SchoolTool provides teachers with the ability to access and share up-to-the-minute information securely, from any computer. Teachers save time on many required tasks, allowing them to give more attention to class preparation, teaching and individual student needs.

  • Access schooltool, including grade books, from home
  • Generate discipline referrals
  • Easily take period attendance—down to the minute—and have a real-time current roster
  • Have e-mail links to parents with the ability to merge complex data
  • Drag-and-drop seating chart
  • Long-term substitute teacher functionality
  • Send push notifications via the mobile app
  • Access Discussions area for teachers to communicate securely with students, parents, and other staff
  • Create Teacher Pages to post course information, grading policies, and general announcements
  • Use the Daily Notes area to enter lesson plans and allow students to post responses
  • Track students’ progress via dashboards with Student View Dashboard
  • Create tests and quizzes and deliver them to students electronically

Parents & Students

Parents and Students
stay informed and
connected to
teachers and staff

The frequency and quality of communications between parents, teachers, and students can have a significant, positive impact on student achievement. SchoolTool provides easy access to current information and communication tools to keep students and parents informed and connected to teachers and staff.

  • Easily e-mail teachers with a click of a button
  • View grades, in-progress averages, and assignment grades
  • View attendance and discipline history
  • View students’ schedules
  • Receive push notifications, participate in discussions, and see current schedules, assignments, and attendance on the go with the SchoolTool mobile app
  • Access a Discussions area to communicate with teachers
  • View Teacher Pages to see course information, grading policies, and general announcements
  • Use the Daily Notes area to view lesson plans and post responses
  • Track student progress and see trends using the Student View Dashboard

Admin & Support

Up-to-date and accurate
records are essential
to tracking student

Up-to-date, accurate records are essential to tracking student progress, properly maintaining their school history, and producing timely, required reports. SchoolTool allows attendance clerks to track daily and class attendance in real time with the click of a button. Disciplinary officers can easily monitor incidents, track actions taken, and generate reports. SchoolTool allows medical personnel to efficiently track all student health information and transportation staff can manage daily transportation requirements and print individualized bus tags and other pertinent reports.

Attendance Clerks

  • Process individual/group attendance entry
  • Enforce attendance policies and generate letters to send home
  • Perform state reporting
  • Locate teachers’ missing attendance to help enforce consistency
  • Simplify attendance submission with support for swipe technologies
  • View student attendance trends using powerful dashboards

Disciplinary Officers

  • Process and track discipline referrals
  • Monitor detentions and suspensions
  • Generate discipline reports including SSEC (formerly VADIR and DASA)
  • Use dashboards to analyze trends for PBIS

Medical Personnel

  • Track scheduled and unscheduled visits
  • Track immunizations, physicals, and other screenings
  • Track medical alerts, inventory, physicians, and insurance
  • Generate medical records, transcripts, and create medical reports
  • Review immunization status for tracking and reporting

Transportation Personnel

  • Add buses and track daily pick-ups and drop-offs
  • Generate color-coded bus tags and transportation reports
  • Track alternate drop-off and pick-up points, including day care centers

Technology Staff

  • Communicate with 3rd party application using integration APIs
  • Use RIC One API using SIF xPress standards
  • Automate NYS data warehouse exports for SIRS

BOCES Support

  • Support for CTE/Alt Ed/Special Ed/P-Tech
  • Submit scores for CDOS/Employability Profile
  • On-line registration for students
  • Simplify special education program billing
  • Access information via Home District Portal
  • View and exchange student data between BOCES and home districts